Event Copy Submission Guidelines

Forms:

1. Calendar Date Request Form

• Dates must be requested before they are added to the Calendar.

2. Event Copy Submission Form

• Date Submission Deadlines
  • Submission forms must be received by the 1st of the month 2 months before the planned event. This ensures it will make it into The Page and be an official event.
• If the Event Copy is not received and/or does not get published it is considered “Unofficial”. Awards CANNOT be awarded if the event is “Unofficial” by Barons/Baronesses or Royalty.

What happens after the forms are submitted?

Calendar Date Request

• Answers are sent to the Kingdom Seneschal and Date Approval Deputy.
• Approved dates are added to a spreadsheet.
• Date added to the Calendar.
  • Event Copy can now be submitted. 
• Approval email sent to the submitter.

Event Copy

**Event information will not be published without an Event Copy Submission** 

• Answers/Responses and a PDF are emailed to the submitter and the Communication Team, and an email thread is created.
• Calendar Deputy updates Calendar information and then responds to the email thread.  
• Social Media Officer creates WK Official Event Facebook Page and adds the Event Steward as Co Host then responds to the email thread.
• Any updates, changes, or cancelations for the Event should be communicated through the email thread. This ensures that all areas of the Communications Team receives the same information.

Any questions about this procedure should be directed to Communications@WestKingdom.org